Scanning Services

Document Scanning: despite the light speed advances in technology and digital communications the burden of coping with the physicality of paper continues to present a real and growing challenge to business. As result, the scanning of documents has proven a viable and valuable solution to paper files. The benefits of digitizing are numerous, it allows the organisation to store information generated from multiple sources in a single silo making it easy to track the life cycle of each and every transaction within the company right from enquiry stage to completion and all documentation with regard to a single transaction no matter if it on paper or electronic is available at a click of a button.


DocuScan’ Service Bureau operations provides an end-to-end imaging/conversion services, which include the skill sets for digitization of documents, all types of conversions, data-entry & digital archival of these documents. Of course, its primary service is that of conversion / digitization of physical documents into electronic images, with other services being made available to provide the flexibility to cater to the client’s potentially diversified needs. Considering that each scanning requirement is unique we provide our customer with a customized scanning that suits their needs. Having said so certain process remains constant which few changes that are made to deliver a final output as expected by the client.

Save time, allowing your employees to Focus on Core Business Activities Scanning a few dozen documents isn’t difficult, but when it comes to hundreds or thousands of documents, you can expect to put some serious time into the process. It’s doubtful that any of your employees have the time & expertise needed to scan all of your company’s documents and that they have much more important tasks that they should be focusing on. Here at DocuScan, we use state-of-the-art scanners and our employees know how to use them. This means that we can ensure that every single digital copy will be of the highest possible quality – comparable to the original. Our scanning process involves of maker and checker process flow to ensure each and every scanned image and the indexed data is checked before it is archived.
Document Scanning hardware and software is expensive to buy, maintain and update. Choosing the right scanner is also a challenge, companies invariably buy scanners that may not meet the scanning requirement and if you don’t have the right hardware and software to scan the documents it may result in poor quality of scanned images or extend the time take to digitize the documents. When you outsource your scanning requirement to us, we at DocuScan check the quality of the documents, type of document, access the volume of documents and also consider the time lines in which the scanning needs to be completed. Once we have all the details we then use combination of scanners to ensure you get the right output and ensure that the project is completed within the stipulated time frame.
It saves a lot of hassle, time and money in terms of hiring staff and training them to scan documents. Finding replacements & training new staff if they old ones leave. If the business is seasonal then it puts added pressure on the HR department to hire during peak times and remove unwanted stuff during the lean period. We have big pool for well trained staff so if one leaves, they are replaced by another trained staff and also, we can add more trained people or reduce our staff during peak and lean period.
You can’t just scan your documents and call it a day, you have to actually upload and organize them so that you can find them in their digital format. We will index each one of your documents using a unique file name so that you’ll have no trouble finding them. You don’t a scenario where documents are scanned but can’t be found because they are not saved with correct nomenclature or the right meta-tags. Before starting the scanning project, we conduct a detailed study of the documents that are to be scanned in various departments of the company, this helps us in establishing the scanning and indexing process the nomenclature to be used for saving the documents and meta-data to be used to tag the documents so it becomes very easy for the users to retrieve these documents when they need them.
You don’t want employees that aren’t properly trained to scan, upload and organize documents to handle documents that are particularly sensitive. We will ensure that your documents are returned to you just as they originally were before the scanning process began – meaning that they will be in the same condition and the same place.
Scanning of documents requires secure, dedicated space for multiple staging, document preparation areas, the necessary equipment, staff and work-in- progress storage. If space is a constrain we provide off-site scanning services to our clients where the documents are picked up from the clients place and scanned in our office. However, if the documents are very confidential and the company policy does not allow the documents to be sent outside the office premises then we provide on-site scanning service where our staff and our equipment is sent to the client office for the scanning process.

Table of Paper Sizes from 4A0 to A10


Width x Height (mm)

Width x Height (in)

4A0 1682 x 2378 mm 66.2 x 93.6 in
2A0 1189 x 1682 mm 46.8 x 66.2 in
A0 841 x 1189 mm 33.1 x 46.8 in
A1 594 x 841 mm 23.4 x 33.1 in
A2 420 x 594 mm 16.5 x 23.4 in
A3 297 x 420 mm 11.7 x 16.5 in
A4 210 x 297 mm 8.3 x 11.7 in
A5 148 x 210 mm 5.8 x 8.3 in

Generic Process Flow of the Digitization adopted by Docuscan

Note : The above shown is a generic process flow that is adopted to carry out scanning project, however this process can be customized to meets client’s varied scanning requirements.